Who we are
Our website address is: https://aztranslations.com.au.
We take privacy very seriously and we guarantee to apply strict policies to the way in which we handle the information you provide. AZ Translations Services (AZ) is responsible for your personal data.
Types of data we collect
When you visit our web-site, AZ automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site.
The personal data we collect may include:
- Contact information, such as your name, address, phone numbers and email address;
- Payment data necessary for processing payments, including credit/debit card numbers, security code numbers and other related billing information;
- Further business information necessarily processed in a contractual relationship with AZ Translations Services or voluntarily provided by you, such as instructions given, payments made, requests and projects;
- Information collected from publicly available resources, archival institutions and databases;
- In connection with an event or seminar, we may ask for information for the purpose of identifying any disabilities or dietary requirements you may have. Use of such information is based on your consent.
- Other personal data regarding your preferences where it is relevant to legal services that we provide.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
How we collect your personal data
We may collect personal data about you in a number of circumstances, including:
- When you seek advice from us or use any on-line client services;
- When you browse, make an enquiry or otherwise interact on our website;
- When you offer to provide or provide services to us.
In some circumstances, we collect personal data about you from a third-party source. For example, we may collect personal data from your organisation, other organisations with whom you have dealings, government agencies, a credit reporting agency, an information or service provider or from a publicly available record.
How we will use your personal data
We may use your personal data for the following purposes only (“Permitted Purposes”):
- Providing services or things you may have requested, including on-line or legal technology services or solutions as instructed or requested by you or your organisation;
- Managing and administering your or your organisation’s business relationship with AZ Translations Services, including processing payments, accounting, auditing, billing and collection, support services;
- To analyse and improve our services and communications to you;
- Protecting the security of and managing access to our premises, IT and communication systems, online platforms, websites and other systems, preventing and detecting security threats, fraud or other criminal or malicious activities;
- For monitoring and assessing compliance with our policies and standards;
- To identify persons authorised to trade on behalf of our clients, customers, suppliers and/or service providers;
- For any purpose related and/or ancillary to any of the above or any other purpose for which your personal data was provided to us.
Where you have expressly given us your consent, we may process your personal data also for the following purposes:
- Communicating with you through the channels you have approved to keep you up to date on the latest legal developments, announcements, and other information about AZ services, products and technologies (including client briefings, newsletters and other information) as well as AZ events and projects;
- Customer surveys, marketing campaigns, market analysis, sweepstakes, contests or other promotional activities or events; or
- Collecting information about your preferences to create a user profile to personalise and foster the quality of our communication and interaction with you (for example, by way of newsletter tracking or website analytics).
With regard to marketing-related communication, we will – where legally required – only provide you with such information after you have opted in and provide you the opportunity to opt out anytime if you do not want to receive further marketing-related communication from us. We will not use your personal data for taking any automated decisions affecting you or creating profiles other than described above.
In addition, the processing may be based on your consent where you have expressly given that to us.
Who we share your data with
We may share your personal data in the following circumstances:
- Lawyers, researchers, consultants or experts engaged in your matter; or
- Foreign authorities for the purpose of obtaining foreign advice;
- We may disclose your contact details on a confidential basis to third parties for the purposes of collecting your feedback on the company’s service provision, to help us measure our performance and to improve and promote our services;
- We may share your personal data with any third party to whom we assign or novate any of our rights or obligations;
- We may also instruct service providers within or outside of AZ, domestically or abroad, to process personal data for the Permitted Purposes on our behalf and in accordance with our instructions only. AZ will retain control over and will remain fully responsible for your personal data and will use appropriate safeguards as required by applicable law to ensure the integrity and security of your personal data when engaging such service providers;
- We may also use aggregated personal data and statistics for the purpose of monitoring website usage in order to help us develop our website and our services.
Otherwise, we will only disclose your personal data when you direct us or give us permission, when we are required by applicable law or regulations or judicial or official request to do so, or as required to investigate actual or suspected fraudulent or criminal activities.
Personal data about other people which you provide to us
If you provide personal data to us about someone else, you must ensure that you are entitled to disclose that personal data to us and that, without our taking any further steps, we may collect, use and disclose that personal data as described in this Privacy Policy.
In particular, you must ensure the individual concerned is aware of the various matters detailed in this Privacy Policy, as those matters relate to that individual, including our identity, how to contact us, our purposes of collection, our personal data disclosure practices (including disclosure to overseas recipients), the individual’s right to obtain access to the personal data and make complaints about the handling of the personal data, and the consequences if the personal data is not provided (such as our inability to provide services).
What rights you have over your data
You have the right to request a copy of the personal data about you which we hold, to have any inaccurate personal data corrected and to object to or restrict our using your personal data. You may also make a complaint if you have a concern about our handling of your personal data.
If you wish to do any of the above please contact us at info@aztranslations.com.au. We will consider any requests we receive and provide you with a response in a timely manner. If you are not satisfied with our response, you may take your complaint to the relevant privacy regulator.
Where your data is sent
AZ is a global company. We may transfer your personal data abroad if required for the Permitted Purposes as described above. This may include countries which do not provide the same level of protection as the laws of your home country. We will ensure that any such international transfers are made subject to appropriate or suitable safeguards as required by relevant laws. You may contact us anytime using the contact details below if you would like further information on such safeguards.
All AZ offices throughout the world will at all times ensure a level of data protection at least as protective as that required in the European Economic Area and Australia. We will also require our staff, agents, consultants and sub-contractors and others who are outside the European Economic Area and to whom we transfer your personal data to ensure a similar level of data protection.
When doing so we will comply with applicable data protection requirements and take appropriate safeguards to ensure the security and integrity of your personal data.